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Club Management Platform

Keep everyone
in the loop.

LoopIn uses NFC wristbands and intelligent automation to give water sports clubs| visibility when it counts.

See It In Action
Sarah K. — Signed In
Tom M. — Signed Out
3 Boats On Water
LoopIn
24
On Water
8
Signed Out
Live fleet map showing sailing trackers
Event hub showing Timekeeping, Registration, Briefing, Volunteers, Safety and Live Map modules
Scroll
NFC
Tap-to-Sign Members
GPS
Live Asset Tracking
Auto
Alerts & Escalations
2s
Dashboard Refresh Rate

The best clubs never miss a beat. Neither does LoopIn.

Activity clubs are built on dedicated, trained volunteers who show up to keep members safe and programs running. What they do is genuinely remarkable.

LoopIn is built to give those teams the real-time digital visibility their work deserves, so they can focus on what they do best.

Live presence at a glance
Real-time presence means knowing exactly who's active the moment conditions shift, something only a connected system can deliver.
Records that outlast the session
A digital record of every session survives the elements and is accessible long after the session ends.
Audit-ready when it counts
When an incident needs to be reviewed, a complete digital record gives your team everything they need, available instantly.
Tap-and-go sign-in
A tap-and-go wristband scan means your team spends less time on admin and more time where it counts. It pairs with an external BLE reader for high-traffic sign-in stations.

Scan. Sync. Track. Respond.

Four steps. One second. Your club gets a complete operational picture, no IT team required.

01

Scan

Members tap their NFC wristband on any Android device. iOS support is in development. Sign-in takes under a second.

02

Sync

Data events are pushed instantly to cloud infrastructure. No servers to manage, no downtime, no data loss.

03

Track

Live GPS feeds show every asset's position in real time. Know where your boats are the moment conditions change, and get alerted if something doesn't look right.

04

Respond

Dashboards update in real time. Automation detects overdue sessions and alerts the right people before it becomes an incident.

GPS Safety — know where your fleet is, always.

Every boat. Every moment. Real-time position tracking with automated safety alerts built in, no infrastructure required.

Live Fleet Map

Every boat visible in real time, by position, heading, and live sea conditions. The full picture, always.

SOS Alert

Ability to trigger an immediate alert to your safety officer. Position, boat ID, and timestamp delivered instantly.

Overdue Detection

Smart automation flags vessels that are overdue or out of range, before it becomes an incident.

Every member, one record.

The Attendance module tells you who's out on the water. The CRM tells you who they are — their emergency contact, what membership plan they're on, and whether their fees are paid. Their wristband connects straight to that member record, so there's no second system to reconcile.

Finance

Dues, plans and payments

Set up membership fees, assign plans, and track who has paid and who hasn't. Payments reconcile against the member record automatically, so the roster and the ledger never drift apart.

#Dues #Plans #Reconciliation

Messages

Segmented email and SMS

Write once, send to the group that needs it — juniors, unpaid members, this weekend's volunteers. Every email includes an automatic unsubscribe link, so your club stays compliant with anti-spam rules.

#Email #SMS #Segments

Events

Invitations and RSVPs

Prizegivings, working bees, the AGM. Send the invitation, watch the RSVPs land against real member records, and know your numbers before you order the food.

#Invitations #RSVP #Headcount

Applications

Join online, review in one place

Publish an application form configured to your club — your membership categories, your boat classes, your volunteer groups, your payment instructions. Applications land as pending for a committee member to review, and the applicant gets a confirmation with their payment reference straight away.

#ConfigurableForm #CommitteeReview #PaymentReference

Entries in by Friday. Racing by nine on Saturday.

Build the entry form your regatta needs, collect payment as each entry comes in, and start race day with a complete, paid-up entry list.

Custom form builder

Your entry form, your components

Drag in the components you need and order them how you like. Follow-up questions appear only when they're relevant — the trailer question only shows if the sailor says they're bringing one. Add your regatta's branding, save it as a draft, publish when you're ready, and reuse it next season.

#Components #ConditionalLogic #Branded #Reusable

Priced and paid on submit

Tiered pricing · discounts · add-ons

Early-bird tiers, per-category rates, and discount codes. Sell the regatta shirt and the Saturday dinner in the same checkout. Prices are calculated automatically from the rules you set, so the amount charged is always correct — and payments go straight to your club's own account.

#TieredPricing #Discounts #Add-ons #DirectToClub

Entries become members

One record, start to finish

A paid entry lands on the entry list and updates the sailor's member record at the same time — no re-typing and no copying between systems. Bib numbers are allocated automatically with no duplicates, and the entry list exports to your timing system.

#CRM-Linked #BibAllocation #TimingExport

Race-day desk

Walk-ins welcome

Entries stay open through check-in, so a sailor who turns up on the morning can be entered at the desk in seconds, straight into the same entry list as everyone else. Resend confirmations, see who has paid, and follow the status of every entry.

#Walk-ins #CheckIn #EntryStatus
1Build the form
→
2Sailor enters and pays
→
3Entry list and CRM update
→
4Check in and race

Built for the field. Designed for scale.

Every component is purpose-built for water and sports environments, from rugged field hardware to insightful reporting.

Android App · iOS in Development

Field-Ready Mobile

Built natively for outdoor use. Works offline, syncs automatically, and designed for environments with large touch targets. NFC wristbands are completely passive, no battery, no electronics, and emit a magnetic field roughly 1,000 times weaker than a mobile phone.

#NFC #PassiveNFC #Offline-First #Android #iOS-In-Development

Zero-Maintenance Cloud

Secure & Always On

A fully managed cloud environment. Zero maintenance required, extremely secure, and built to scale as you grow. Data is handled to GDPR standards, the international benchmark, because that's the bar the team was trained to.

#ZeroMaintenance #Cloud #ZeroOps #GDPR

Real-Time Dashboards

Operational Visibility

Live dashboards give club managers, regional bodies, and caregivers instant visibility and assurance where members are and for how long they've been out.

#Real-Time #Multi-Club #Compliance

Automated Intelligence

Smart Safety Alerts

Intelligent automation detects overdue sign-outs, missing boats, and anomalies — then routes the right alert to the right person automatically.

#Automation #Alerts #Escalation
On web & mobile

Your fleet, at a glance.

Six operational views — on web and in the mobile app.

dashboard.loopin.nz / your-club

Know who's out. Instantly.

LoopIn is built for any sport or activity where knowing who's out there — and getting them home safely — is what matters. Sailing, hiking, foiling, mountain biking, kitesurfing and beyond.

CM
Club Manager

Always know who's out there

Feedback from our pilot clubs — coming soon.

  • Live roster with skill levels visible
  • Overdue session alerts
  • End-of-day automated digest
  • Instant audit trail for incidents
RB
Regional / National Body

Multi-club visibility at scale

Feedback from regional and national bodies — coming soon.

  • Cross-club rollup dashboards
  • Season trends and benchmarking
  • Fleet readiness monitoring
  • Exportable compliance reports
PG
Parent / Guardian

Peace of mind, every session

Feedback from parents — coming soon.

  • Consent recorded at first scan
  • Check-in and check-out confirmed by club staff
  • Managed by qualified managers at your club
  • Confidence your child is always accounted for
Coming Soon

Self-service onboarding is on its way

Club sign-up, module selection, and wristband setup will all live here. While we finalise the launch, get in touch and we'll onboard your club personally.

Book a demo →

Up and running in minutes.

Self-onboard at clubs.loopin.nz — pick your modules, register your first manager band on the phone, and you're live.

1

Sign in with Google

Use the email you want to administer the club from. Takes 10 seconds.

2

Pick your modules

Attendance to start. Add GPS or Race control whenever you need them.

3

Register your first band

Scan your wristband on the phone. That's your manager band — you're set up.

Start at clubs.loopin.nz  →

Build your club's plan.

Pay yearly. Start with Attendance, add modules when you need them. Cancel anytime.

Free

Just exploring?

Run on 1 manager and 3 members, free forever. No card. See how the app feels before you commit.

$0forever
Get in touch →
Attendance · required
From $750 / year

Live roster, NFC sign-in / sign-out, session history.

25250500+

Coastal crew. Global tool.

A small team with deep roots in security, operations, and the outdoors. We built LoopIn because we saw the problem first-hand and knew there was a better way.

MLMarkus Linder
Markus Linder
Co-Founder · Product & Engineering
Software developer and IT security engineer. The idea for LoopIn came from watching his daughter swim at a local lifesaving club and seeing the manual admin struggle first-hand. Built the core Android app, AWS backend, and security architecture.
GRGeorge Rosier
George Rosier
Co-Founder · Sales, Marketing & CX
Operations Manager at a Fortune 500 company. George leads customer relationships, marketing strategy and commercial growth, turning a great product into a business that genuinely makes a difference for clubs.
DBDorian Bowman
Dorian Bowman
Co-Founder · Security, Strategy & Ops
IT security engineer in the finance industry. Co-built the platform alongside Markus & George — from backend architecture to observability, infrastructure and digital presence.

Ready to loop in?

We're currently trialing with our second Auckland sports club and are in pre-launch with a third club — two sports trialled, one platform proven. Now we're looking for our next partner clubs. If you manage beach, water, or outdoor sporting activity — we'd love to talk.

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